Some common Email Etiquette rules

Some common Email Etiquette rules:

J     Read the email before you send

J     Always spell check before you send

J     Be concise and to the point

J     Use a meaningful subject line

J     Respond to emails quickly

J     When replying, answer all questions

J     Watch cc s when replying. Ask yourself if you want your reply to go to all those people

J     Use proper spelling, grammar & punctuation

J     Avoid long sentences

J     Consider carefully what you write; it s a permanent record and can be easily forwarded to others

J     Use cc: field sparingly

J     Avoid abbreviations  using U instead of you , for example, is unprofessional

J     Be careful with formatting

J     When forwarding messages, put your comments at the top of the message

J     Do not use email to discuss confidential information

J     Do not attach files unnecessarily

J     Do not TYPE IN ALL CAPS

J     Do not overuse Reply to all

J     Do not forward chain letters

J     Do not request delivery and read receipts

J     Do not forward virus hoaxes and chain letters

J     Do not attach large files (over 50K) without getting permission from your recipient first.

J     Do not forward personal e-mail to a group without getting the author s permission first.

J     Do not type more than 65 characters in a line. E-mail programs will wrap the text as wrong points or not wrap it at all

J     Do not overuse acronyms such as BTW, IMHO etc., not ever one may understand it.